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Compose your response just once, save it as a template and reuse whenever you want.

For example, you inherited an external database with a list of contacts, or you are migrating from another mail server, or perhaps you are setting up a new account.

Whatever the reason, Outlook provides a straightforward way to import all your contacts in one go.

Its a special file format for storing data in Outlook, Exchange Client and other Microsoft software.

In a.pst file, contacts are already in the right format and require no further amendments.

If you keep your contact information in Excel or another spreadsheet program or have exported your contacts from another email provider, such as Gmail or Yahoo Mail, they will typically be in a.csv file, which can be imported into Outlook with a few adjustments.

To prevent possible issues, export contacts into a CSV UTF-8 file if such an option is available to you, or convert CSV to UTF-8 with Excel.

Depending on your locale, a different list separator is set by default.

For example, in many European countries, the default list separator is the semicolon.

But Outlook only supports the comma as a field separator, so you need to replace semicolons or any other delimiters with commas before importing your CSV file into Outlook.

You choose Import from another program or file and click Next.

Choose this option if the information in the.csv file is more complete or more up to date than the information in your Outlook.

If you do not want to lose a single bit of info, allow Outlook to create duplicate items, review them, and combine the details for the same person into a single item.

This is the option to choose if you only want to import new contacts and leave all existing contacts intact.

In this case, click Map Custom Fields and continue with the next step.

For this, drag the column from the left pane, and drop it next to the corresponding field in the right pane.

For example, in our imported CSV file, there is a column named Position and we are mapping it to the Job Title field.

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To find a match, click the plus sign next to a suitable field in the right pane to expand it.

When importing a very small contact list, the progress box may not show up.

Please pay attention that when importing from PST, the default is Replace duplicates with items imported.

Or expand it and choose only a particular subfolder to import, Contacts in our case.

Otherwise, check Import items into the same folder in and choose the mailbox or Outlook Data File into which the contacts should be imported.

For best results, the file should have UTF-8 encoding that works correctly for all languages.

This will help us provide a quick and relevant solution to your query.

We cannot guarantee that we will answer every question, but well do our best:).

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